ตำแหน่ง Admin. Support Assistant

บริษัท Black & Veatch (Thailand) Ltd.

ที่อยู่บริษัท 555 อาคารรสาทาวเวอร์ ชั้น 15 ถนนพหลโยธิน แขวงจตุจักร เขตจตุจักร กทม. 10900

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
11/2019 – 11/2020
Position: Oil & Gas Department Admin. / Proposal Admin.
Responsibilities
• Support the Executive Vice President & Managing Director Asia & Floating Offshore Solutions – Oil & Gas (when he come to Thailand on business)
• Be the focal point for document management, handling all incoming and outgoing correspondences; presenting to the Department Manager for signature; distributing to relevant parties via e-mail; and registering for tracking purposes.
• Handle any confidential documents and information (including electronic and paper copies) and keep them secure.
• Maintain all project / department databases.
• Maintain and up to date internal contact list, internal organization chart, etc.
• Coordinate with internal and external parties.
• Support for all the proposal work as a Proposal Admin. as requested by Proposal Manager and proposal teams (prepare documents, document consolidation, document formatting, prepare hard and soft copies to client under agreement, etc.)
• Store all proposal documents to the confidential system and ensure that they are distributed to concerned persons by project distribution matrix.
• Request proposal authorization access to concerned persons.
• Maintain all system that concerned with O&G Department and proposal work.
• Assist Department Manager to check and approve staff’s timesheet in the system.
• Reserve meeting room and prepare catering for the meetings.
• Reserve hotel, transportation for teams.
• Any supports as requested by the teams.


11/2016 – 10/2019
Position: Project Support Assistant
Responsibilities
• Be the focal point for document management, monitoring Incoming/Outgoing Correspondence of Engineering documents, Site documents, Invoice, Monthly Report, Letter, Transmittal Note, etc.
• Weekly report for engineering weekly meeting
- Track and prepare the information (MDL, DMT, and SOS tracker) to Engineering Manager for engineering
weekly meeting.
• Monthly Progress Report (track and prepare the information from MDL and send to Engineering Manager).
• Notify email from project mailbox to consortium.
• Prepare comment sheets and notify to concerned persons according to the project distribution matrix.
• Follow up vendor the upcoming or overdue submittals.
• Distribute ECN to concerned person as ECN list.
• Maintain project mailbox.
• Store emails from project mailbox to the system.
• Update the contact list and group email addresses for the project team.
• Filling project documents both hard and soft copy to the system.
• Create username and password on IBackup for vendor (requested by procurement team).
• Request authorization (project system / project mailbox) for concerned persons.
• Upload / download engineering documents into the DSS system for teams.
• Store all project documents (upload / download) in the system.
• Reserve pool cars / van rentals for project teams.
• Reserve meeting room and prepare catering for meeting.
• Responsible for all project expenses, to get approval from PM, after that send them to Commercial Department.
• Submit / receive documents to client by hard copy.
• Maintain all project databases and confidential documents / information.
• Update the contact list for consortium.
• Any supports as requested by project team.

ตำแหน่ง Document Control

บริษัท Technip Engineering (Thailand) Ltd.

ที่อยู่บริษัท 123 อาคารซันทาวเวอร์ เอ ชั้น 20 ถ.วิภาวดี-รังสิต แขวงจอมพล เขตจตุจักร จังหวัดกรุงเทพมหานคร 10900

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
08/2011 – 10/2016
Position: Site Admin. / Site Secretary
Responsibilities
• Be the focal point for site document management, handling all incoming and outgoing correspondence; presenting to Construction Manager for signature; distributing to concerning persons via e-mail / paper copies and registering for tracking purpose.
• Manage filing system for all correspondences i.e. e-mail, letters, document transmittal note.
• Taking minutes of meeting for internal monthly meeting.
• Manage and control all administrative tasks i.e. transportation, office supplies etc.
• Contact suppliers for all office supplies, office furniture, walkie-talkie.
• Handle petty cash for site expenses.
• Summarize monthly project site expenses for the Construction Manager.
• Maintain all project databases and confidential documents / information.
• Assist with various tasks including making telephone call, typing, preparing presentation, preparing organization chart etc.
• Maintain and update internal contact list, internal organization chart, site expenditure file etc.
• Perform other tasks as requested or assigned by Construction Manager.


Position: Document Control / Site Document Control
Responsibilities
• Liaise with the project teams to understand the document control process and associate service requirement from document control.
• Perform day-to-day document control for technical documentation by registering, checking and distributing technical documents received from project engineering team and sub-contractors.
• Liaise with project team and sub-contractors to ensure that documentation complies with company procedures or project procedures and respond to their queries regarding the document control process.
• Expedite and track the review and the approval of engineering deliverables to ensure the effective and timely turnover.
• Handle project weekly and monthly progress report (if required).
• Support both for project internal and external audits regarding the document control working process.
• Responsible for project database management and set-up i.e. Project Document Base (PDB).
• Maintain all project databases and confidential documents / information.
• Record and keep track of all incoming and outgoing project deliverables including client’s comments.
• Make necessary copies and ensure accurate distribution of the documents to the various disciplines and external parties.
• Perform the quality check in terms of document title, document number, revision number, description and revision status which must be in line with company procedure or project procedure and actively report any found discrepancies or omissions.
• Expedite the various disciplines on the project deliverables according to the distribution schedule.
• Ensure that all document control working files are securely stored and under safe condition.
• Prepare and update the project documents/deliverables register and extract any status.
• Any other tasks as assigned by Project Manager / Project Engineer / Construction Manager.


Position: Project Secretary / Site Secretary
Responsibilities
• Be a focal point for project document management, handling all incoming and outgoing correspondence; presenting to Project Manager for signature; distributing to concerning persons via e-mail and PCB database and registering for tracking purpose.
• Manage filing system for all correspondences i.e. e-mail, letters, document transmittal.
• Check the correctness of the internal correspondences i.e. correspondence’s numbering and format, and etc.
• Distribute correspondences to concerning parties as advised by Project Manager / Project Engineer.
• Check all pre-project documents from client.
• Maintain all project databases and confidential documents / information.
• Support client (PR requisition, VISA Application).
• Responsible for the project budget, which includes catering for internal/external meetings and project dinner parties.
• Book an air ticket, transportation, and a hotel for the Project Manager and teams to visit the site.
• Any other tasks as assigned by Project Manager / Project Engineer / Construction Manager.

ตำแหน่ง Secretary of Sales & Marketing

บริษัท C.B. Food-Tech Co., Ltd.

ที่อยู่บริษัท 246/79 ซอยรามคำแหง 196 ถนนรามคำแหง แขวงแสนแสบ เขตมีนบุรี กรุงเทพมหานคร 10510

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
Responsibilities
• Handle all incoming and outgoing correspondence from client via e-mail and call.
• Register all incoming and outgoing correspondence i.e. e-mail and fax.
• Coordinate with suppliers and clients.
• Make a purchase order for buying materials/products both domestic and foreign. (China, Japan, Italy, and America).
• Make a quotation, invoice and packing list.
• Check and up to date the stock list and report to manager.
• Check and ensure that the materials are correct before sending to client.
• Summarize the sale report (monthly, quarterly, and yearly) to manager.
• Make a presentation about company’s product to manager for presenting to the clients.
• Book air ticket, reserve the hotel, etc.
• Any other tasks as assigned by manager.

สถาบัน HIPO Training & Consultancy Co., Ltd.

หลักสูตร Business Speaking

สถาบัน HIPO Training & Consultancy Co., Ltd.

หลักสูตร Proficient Email Writing

สถาบัน ExecuTrain The Computer Training Leader

หลักสูตร MS-EXCEL 2010 CUSTOMIZED